Job Description

As a “caretaker” of our brand’s legacy, the Accounting and HR Assistant will support the Accounting and HR team by providing financial transaction entries, clerical, and administrative services as needed. This combined position will provide assistance to both accounting and human resources functions. This includes processing accounts payable/receivable, managing inventory-related financial records, and performing reconciliations. The role plays a key part in supporting the financial month end process and HR administrative work. 

WORK ACTIVITIES AND ESSENTIAL DUTIES

Essential Duties and Responsibilities:

• Accounting Assistance Responsibilities:
  • Process invoices for materials, services, and supplies, ensuring proper documentation and approval
  • Maintain and update accounts payable and receivable records
  • Communicate with customers and vendors regarding billing issues, payment status, and other financial matters
  • Assist with reconciling company bank accounts regularly and ensuring all deposits and withdrawals are properly accounted for
  • Investigate and resolve discrepancies in bank statements and other financial records
  • Record daily financial transactions, ensuring accuracy and completeness
  • Assist with the month-end and year-end closing processes by preparing necessary documentation and reports
  • Assist in collecting overdue accounts and help manage cash flow by preparing reports
  • Provide support to the accounting department on various administrative tasks and assist in preparing financial reports, including income statements, balance sheets, and cash flow statements
  • Input and maintain accurate financial data in accounting software and spreadsheets
  • Maintain organized filing systems for all financial records and documentation
• Entry Level Human Resources Assistant Responsibilities:
  • Assist in recruitment efforts by posting job openings, scheduling interviews, and maintaining candidate records
  • Support the onboarding process for new employees, including completing necessary documentation, orientation, and training coordination
  • Maintain and update employee records to ensure compliance with company policies
  • Assist with benefits administration and address employee questions regarding benefit plans
  • Respond to general employee inquiries related to HR policies, benefits, and procedures
  • Provide support for employee performance reviews, training programs, and employee engagement initiatives
  • Help maintain workplace safety compliance and assist with employee relations activities as needed
  • Assist in the planning and execution of company events
• Other Accounting and HR duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

• Required Qualifications
  • Associates degree in Accounting, Human Resources, Business Administration or equivalent experience 
  • 1-3 years of experience in accounting and a strong working knowledge of GAAP 
  • Attention to detail, integrity, honesty and high ethical standards
  • Proficiency in MS Office Suite and accounting software/tools with an emphasis on MS Excel 
  • Documented ability to calculate figures and amounts such as discounts, interest, proportions, prorations and percentages
  • A current and valid driver’s license, reliable transportation and the ability to travel 10% of the time
• Preferred Qualifications
  • Ability to read and interpret documents such as purchase agreements, vendor agreements, and regulatory agency correspondence and instructions
  • Demonstrated ability to write detailed complex reports and correspondence
  • Demonstrated problem solving ability in situations with known and unknown variables with an emphasis on route cause analysis 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is frequently required to stand and sit. They must occasionally lift and/or move up to 30 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This position has an estimated hourly rate of $20.00 - $26.00. The employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

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