Job Description

Accounting Assistant

Bookkeeping:

• Operates computer accounting software to record, store and analyze.
• Maintains an accurate filing, payment schedule, recordkeeping, and reporting system for financial matters.
  • Obtains and records pledges made during the annual stewardship drive.
  • Process weekly cash deposits and makes related journal entries.
  • Full cycle of accounts payable from entering invoices to issuing checks for payment.
• Ensures accuracy by verifying entries, mathematical accuracy and respective chart of account.
• Obtains proper authorization for expenditures in all operating accounts.
• Provides bank statements to Accountant for bank reconciliation on a regular basis.
• Ensure internal controls are consistent with Archdiocesan policies.

Reporting and Budget:

• Enter weekly contributions in respective account, e.g., respective parishioner, special funds, restricted, etc.
• Provides statements on a regular basis and when requested by parishioners.
• Assists in maintaining and updating written procedures (standard operating procedures) in the areas of cash processing, accounts payable, etc.

Other:

• Coordinates volunteers for money counting and record keeping.  This may include recruiting, screening, training, supporting and overseeing the work of volunteers for these tasks.
• Maintains orderly files and a clean, organized office space.
• Maintains confidentiality of financial information.
• Attends Archdiocesan sponsored training/workshops.
• Other duties as assigned.

Qualifications

Knowledge, Skills, & Abilities:

K: Knowledge

1. Associate’s degree in Accounting or its equivalent required.
2. Two years previous bookkeeping/accounting experience preferred.
3. Parish and/or school office experience of at least two years preferred.
4. Working knowledge in MS Office products and QuickBooks.

S: Skills

1. Professional working attitude and collaborative approach.
2. Strong verbal communications skills.

A: Abilities

1. Attention to detail.
2. Ability to multitask, prioritize, and organize.
3. Ability to maintain confidentiality.
4. Active participant in the work of the Catholic Church, preferred.

Compensation

Type

Hourly

Notes

$22-25 per hour depending on experience

Additional Information

Start Date

2025-01-06

Location

St. Jude the Apostle - Wauwatosa (E22)

Department

County

Milwaukee

Job Category

Parishes - Professional/Technical

Employment Type

Part Time

Notes

To Apply

Instructions

Please send cover letter and resume to Celeste Stick, Director of Administrative Services, [email protected]

Contact Name

Celeste Stick

Address

734 Glenview Avenue

Wauwatosa, WI 53213

Email

[email protected]

Phone

414-258-8821

Fax

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