Job Description

Position Title:  Business Development Administrator 

Department:   Business Development 

Reports to:    Chief Strategy Officer 

Location:    Remote 

Position Summary: 

The Business Development Administrator supports the execution of marketing strategies and day-to-day operations across campaigns, communications, conventions, trade shows and digital platforms. This role ensures smooth coordination between internal teams and external vendors, maintains marketing systems, and contributes to brand consistency and audience engagement. 

This position is only eligible for legal residents of the United States of America. 

Key Responsibilities 

Business Development Assistance 

• Maintaining the accuracy of sales projects in PipeDrive 

• Maintain RFP responses library 

• Coordinate RFP efforts with the team 

• Sending client contracts through DocuSign for signatures  

• Calendar invites for client meetings & coordinating Business Review schedules 

• Manage Chief Strategist Open Action items, projects, and calendar 

• Manage and regularly update the Customer Contract spreadsheet to track membership counts and invoicing rates 

Marketing and Conference Coordination 

• Maintain timelines for all conferences 

• Manage all annual conference membership dues 

• Registration & submission materials 

• Follow up with all the relevant people to track and finalize the digital content and submissions  

• Presentation decks 

• Booth, panel & speaker registrations - submit headshots, bios, etc. 

• Ordering conference promo items 

• Planning for booth set-up 

• Shipping all booth items to the conference and arranging for shipping them back to SL 

• Print jobs 

• Travel arrangements - flights & hotels 

Conferences: 

• SALGBA - State and Local Government Benefits Association 

• IFEBP - International Foundation of Employee Benefit Plans 

• MBGH - Midwest Business Group on Health 

• DFWBGH - DFW Business Group on Health 

• NACD - National Association of Conservation Districts 

• NAHPC - National Alliance of Healthcare Purchaser Coalitions 

• NAMPI - National Association for Medicaid Program Integrity 

• Economic Alliance for Michigan Friday Forum 

• Houston HBCH Winter Forum - Houston Business Coalition on Health 

Required Qualifications: 

• Education: 

• Bachelor’s degree in Business, Marketing or related field 

• Experience: 

• 4 + years administrative experience required 

• 3 + years of strong PC knowledge and skills, including Microsoft Office with a strong focus in Teams and Powerpoint products 

• Technical Proficiency 

Skills and Competencies: 

• Thrive in fast-paced environments with strong interpersonal and excellent written and verbal communication skills 

• Highly organized, detail-oriented, and able to prioritize to meet deadlines 

• Proven multitasker with sound judgment, initiative, and problem-solving abilities 

• Capable of resolving complex issues independently 

• Collaborative team player with a positive and professional demeanor 

About SmartLight Analytics: 

SmartLight Analytics was formed by a group of industry insiders who wanted to make a meaningful impact on the rising cost of healthcare. With this end in mind, SmartLight works for self-funded employers to reduce the wasteful spend in their healthcare plan through our proprietary data analysis. Our process works behind the scenes to save money without interrupting employee benefits or requiring employee behavior changes. 

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