Job Description

Full job description

Position Description

Precinct One’s Mission
Precinct One is committed to becoming a national model for delivering responsive public service that utilizes inclusive, innovative, and collaborative approaches to improve the quality of life, advance equality of opportunity, and promote the fair treatment of all people in Harris County.

What you will do at Precinct One

Working under the direction of the Community Affairs and Advocacy Director, the Events Coordinator plans and implements a year-round calendar of special events for Precinct One. The position collaborates with staff to create the theme and brand of each event as well as define the purpose, and outcomes for gatherings as well as program effectiveness. The Events Coordinator handles all aspects of event planning from event production, coordinating communications, overseeing logistical details, and creating and monitoring event budgets.



Essential Duties and Responsibilities

• Plans and implements from start to finish Precinct One special events scheduled throughout the year. Events vary in size, constituency group, and venues, but all focus on engaging employees and sustaining constituent support.
• Oversees and directs logistics of event planning, implementation and follow-up. This includes all aspects of event coordination: invitations and marketing collateral materials, web content and updates, guest list production, communications, tracking RSVPs, registration and seating charts, vendor contracts and relations, soliciting event sponsors, event set-up and breakdown, guest and donor stewardship such as writing thank you letters, among other duties.
• Conducts year-to-year and event-to-event comparative analyses to determine the effectiveness of events.
• Trains and oversees the work of employee volunteers and serves as the lead staff for on-site at events.
• Leads special events committees.
• Collaborates with divisional directors in identifying potential committee members; recruits members as appropriate; and advises and plans committee work (e.g. meeting notices, agendas etc.).
• Creates and monitors special events budgets and timelines.
• Collaborates with various divisions in creating event programs, coordinating speakers, working with Communications on talking points.
• Assures confidentiality of all data, including sensitive information related to event guests, sponsors/donors, students, volunteers and staff.
• Performs other related duties as assigned.

Harris County is an Equal Opportunity Employer


If you need special services or accommodations, please call (713) 274-5445 or email [email protected].



This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

What you will bring to Precinct One

Education:

• Bachelor’s Degree from an accredited college or university.

  • At least 5 years of event planning experience may substitute for the college level course work.

Experience:

• Three (3) years of direct events planning and coordination experience

Knowledge, Skills, and Abilities:

• Be a creative thinker as well as a critical thinker
  
• Work collaboratively with colleagues, volunteers, and vendors
  
• Maintain and display enthusiasm for special events
  
• Display strong interpersonal skills for building lasting relationships
  
• Work with an ethnically and culturally diverse population
  
• Capable of working independently and as part of a team set priorities and manage multiple projects simultaneously with competing deadline

NOTE : Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

General Information

Position Type and Typical Hours of Work:

• Full-time | Regular
• Monday - Friday

Work Environment and Physical Demands:

• Ability to lift at least 20 LBS.
• Subject to kneeling, crouching, walking, sitting, twisting, and reaching are needed to perform the essential functions.

What You Get in Return
You will be surrounded by coworkers who bring their best daily. Passionate people who want to make a difference in the communities Precinct One serves and Harris County as a whole. You will be in a mission-driven organization surrounded by colleagues who bring their best to work each day and collaborate to make a difference in the communities Precinct One serves along with Harris County as a whole.


Harris County employees receive a competitive salary plus medical, dental and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick time and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.

About Precinct One
There are four precincts in Harris County. The four elected commissioners, along with an elected county judge, serve as members of Harris County Commissioners Court, the administrative head of the county’s government. Commissioner Rodney Ellis represents the constituents of Precinct One.


With approximately 1.17 million residents, Harris County Precinct One is a diverse, urban precinct that covers 363 square miles. Precinct One’s multi-racial, multi-ethnic population is roughly 33 percent African American, 38 percent Latino, 21 percent Anglo, 6 percent Asian and 2 percent other or multiple races.


Precinct One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precinct’s territory includes a large section of Downtown Houston, including the Downtown Harris County Courthouse Complex, Toyota Center, Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263-acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College, Rice University, Texas Southern University, the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks, 10 community centers, numerous hike-and-bike trails, three maintenance service centers and several area offices, all of which provide an array of services to Precinct One residents.

How to apply

If this job sounds interesting, you meet the required qualifications and you can see yourself working for Precinct One, we invite you to apply.

Employment may be contingent on passing a drug screen and meeting other standards.



Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

BENEFITS

Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.

The following list of benefits is offered only to employees in regular (full-time) positions:

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-term disability
• Employee Assistance Program
• Ten (10) days of vacation each year for the first five (5) years of service
  • Accrual rates increase based on years of service
• Eleven (11) County-observed holidays and one (1) floating holiday
• Professional development opportunities
• Dependent Care Reimbursement Plan
• Healthcare Reimbursement Account
• 457 Deferred Compensation Plan

The following benefits are also available to regular (full-time) employment and may be available to part-time employees:

• Retirement Pension (TCDRS)
• Flexible schedule (varies by department)
• Transportation Assistance (Metro RideSponsor Program)

In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County benefits website:

Job Tags

Holiday work, Full time, Part time, Flexible hours, Monday to Friday,

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