Executive Assistant at growing global investment firm in NYC Job at BCL Search, New York, NY

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  • BCL Search
  • New York, NY

Job Description

Our client, a growing global investment firm is looking for an experienced Executive Assistant to support a team of Investor Partners at their NYC office. The ideal candidate is a team player with the ability to multi-task and make decisions in a fast-paced environment, demonstrating a sense of urgency and attention to detail across all tasks. This position will provide high-level EA support including traditional duties such as calendar, travel, expenses, ad hoc projects and more. The successful candidate will have at least 5+ years of corporate admin experience and will have stellar computer and interpersonal skills. This role is hybrid 4 days on-site.

RESPONSIBLITIES
  • Managing calendars and scheduling; working heavily with other EAs to coordinate internal and external meetings
  • Coordinating domestic and international travel
  • Handling data entry and reporting as needed via internal systems
  • Tracking and organizing monthly expenses
  • Supporting Senior Leaders / Department involvement in initiatives to improve client service
  • Facilitating / preparing agenda and materials for Senior Leader-led internal meetings and various committees and forums regarding client coverage
  • Collaborating with managers and Senior Leaders to identify improvement areas and implement best practices
  • Completing ad-hoc projects as assigned on behalf of Senior Leaders / department
  • Providing administrative backup support to the Executive Assistant Team including support to the Executive level offices as needed
REQUIREMENTS
  • Bachelor’s degree required
  • Minimum of 5 years’ experience in an administrative role
  • Excellent computer skills, familiarity with Microsoft Office suite, previous experience using a CRM program a plus
  • Strong organizational skills and the ability to produce work that is thorough, meticulous and highly accurate
  • Friendly, upbeat, pleasant demeanor
  • Excellent verbal and written communication skills
  • Experience booking complex, global travel
  • Knows when to ask questions with a heightened sense of urgency and the ability to maintain confidentiality in all aspects of job responsibilities
  • Proactive problem-solving abilities
  • A “no task is too small” attitude
  • Ability to handle changing demands in fast-paced environment with strong multi-tasking skills
  • Ability to take initiative and work independently while demonstrating strong teamwork
SALARY
$110-115K base (DOE) + paid OT + discretionary bonus opportunity + benefits + perks

HOURS
8:30am – 5:30pm
4x a week on-site

#IND1

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