Job Description
Job Title: Human Resources Assistant
Salary: Starting at $22 per hour DOE
Location: Tustin, CA
Openings: 1
Position Purpose: Under the direction of the Human Resources Manager, the Human Resources Assistant is responsible for administrating various components within the Human Resources Department, such as utilizing our HRIS system BambooHR and LMS system MedTrainer. This position is ideal for someone interested in learning more about the Human Resources field as a potential career path. Entry-level candidates are encouraged to apply.
Core Duties and responsibilities, include but are not limited to:
- Assisting HR with administrative support of the hiring cycle, including recruitment, communicating with candidates to collect required paperwork, assisting with onboarding, and scheduling interviews.
- Provide orientation for new hires by sharing onboarding packages, obtaining signatures for documents, explaining company policies and benefits, and creating company issued ID badges as needed.
- Works with the finance department on gathering payroll information as needed.
- Maintains accurate and up-to-date employee files via BambooHR management system.
- Update HR databases on expiring items, such as ID, License, and other items.
- Supporting internal and external inquiries and requests related to the HR department.
- Answers frequently asked questions from current and potential staff relative to policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR management
- Performs monthly audits reports of HR files in BambooHR and records to ensure that all required documents are collected, updated, and filed appropriately.
- Assist in the filing of all documentation of employee records such as doctor notes, evaluations/assessments, and other routine paperwork.
- Supporting HR-related training programs via MedTrainer LMS system.
- Coordinating logistics for new hire orientations with necessary staff, including IT.
- Assist with scheduling HR events/meetings and coordinating with management/employees.
- Assist with researching and learning the latest HR best practices to improve workplace efficiency
- Other duties as assigned
This job description in no way states or implies that these are the only duties to be performed by the employee. He or she will be required to follow any other instructions and to perform other duties, within scope, as assigned by his or her supervisor. Education, Qualifications, And Experience - Bachelor’s Degree – preferred but not required.
- HR Certificate – preferred but not required.
- Entry level to 1 year experience
- Strong writing and communication skills
- Bilingual speaking preferred: Spanish
- Exceptional organizational and planning skills are imperative
- Microsoft Office suite, including Excel and Word
- Information gathering and listening skills
- Problem analysis and solving skills
- Judgment and decision-making ability
- Attention to detail
- Flexible and shift priorities quickly
- Multitask
Work Schedule - General work hours are Monday to Friday 9 a.m. to 6 p.m., however, start times will vary, depending on organizational, staffing, community, and patient needs.
- Work schedules are subject to change based on organizational, staffing, community, and patient needs. As such, FTOC may need to modify work schedules to meet such needs.
- Saturday work schedules will also be effected or implemented due to organizational, staffing, community, and patient needs as FTOC continues to grow and expand work days and hours.
- Overtime may also occur due to organizational, staffing, community, and patient needs.
Families Together of Orange County (FTOC) is proud to be an equal-opportunity employer. FTOC does not discriminate based on race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws.
Job Tags
Hourly pay, Work at office, Local area, Monday to Friday, Flexible hours, Saturday,