Job Description

JOB SUMMARY:   The Shipping & Receiving Coordinator ensures all shipping and receiving tasks are completed accurately and on time, supporting the organization’s overall efficiency. This role is key in maintaining streamlined mailroom processes and providing backup for in-office mail handling. This position will manage the shipping, receiving, and sorting of physical and electronic materials, ensuring smooth operations and effective workflow across departments. Responsibilities: ESSENTIAL JOB FUNCTIONS: • Prints, scans, packages, and ships physical filings and client materials in a timely and accurate manner. • Generates and affixes accurate shipping labels for outgoing shipments, ensuring correct documentation. • Conducts meticulous data entry tasks, ensuring confidentiality and accuracy when handling sensitive information. • Sorts and distributes incoming physical mail and packages to the appropriate recipients and departments. • Performs electronic sorting for filings and client materials, ensuring proper categorization and storage in digital systems. • Maintains accurate records and generates reports on all shipments, including tracking information, delivery status, and mail volume. • Respond to inquiries from team members and external vendors regarding shipping, receiving, and mail-related processes. • Performs quality checks on outgoing and incoming documents to guarantee accuracy and adherence to regulatory requirements. • Performs other related duties as assigned. PHYSICAL REQUIREMENTS: Qualifications: SKILLS ABILITIES: • Strong organizational skills with the ability to prioritize and manage multiple tasks efficiently. • Proficient in using office equipment (printers, scanners) and shipping software, with the ability to quickly learn new tools and systems. • Attention to detail, especially in ensuring accuracy in shipping labels, sorting, and filing. • Effective verbal and written communication skills. • Proficiency in using office equipment such as printers, scanners, and shipping software. • Ability to lift and move packages up to a specified weight limit. • Strong problem-solving skills and ability to troubleshoot issues related to shipments or mail processes. • Ability to maintain confidentiality and handle sensitive information appropriately. EDUCATION: • High school diploma or equivalent required. • Additional certifications or coursework in logistics, supply chain management, or administration is a plus. EXPERIENCE: • At least 2 years of experience in shipping, receiving, or logistics coordination. • Familiarity with mailroom operations, including sorting and handling of physical and electronic materials. • Prior experience with inventory management or tracking shipments is a plus. About Company: Located in Austin, TX, we are a leading labor solutions firm specializing in business immigration. We provide comprehensive immigration services to employers, helping them navigate the complexities of U.S. immigration laws to hire and retain foreign talent. Our expertise spans various visa categories, including H2A, H2B, TN, H-1B, J1, and employment-based green cards. We are committed to delivering exceptional legal services with a focus on client success and satisfaction.

Job Tags

H1b, H2b,

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