Job Description

For over 100 years, West Suburban Medical Center has supported generations of families in the Oak Park and surrounding areas. Our kind, caring hospital staff have a passion to heal and make a difference in our community. We understand that our employees are the heart of our facility. If you are looking for a family atmosphere, a company committed to professional growth and a culture that embraces our five core values of Quality. Innovation. Service. Integrity. Transparency.  

JOB SUMMARY

Responsible for the procurement of surgical supplies, equipment and services for use needed by Surgical Services. In conjunction with the Director of Materials Mgmt possesses the authority to commit institutional funds by contract (Purchase Orders). Plans, organizes and manages the day-to-day operations of the Buying and Receiving

JOB QUALIFICATIONS

• High School diploma or equivalent and level of knowledge equivalent to that normally acquired through the completion of two (2) years of college in business management, accounting or related field.
• Three to five years experience in a purchasing department with progressive responsibility; minimally two years experience in healthcare purchasing department including medical/surgical equipment and supplies
• Two years management/supervisor experience
• Interpersonal and communication skills necessary to interact, persuade and negotiate with vendors and hospital personnel concerning price, quality and related issues; strong organization skills
• Works independently
• Strong computer skills with proficiency in MS Word and Excel with ability to work complex, inter-related documents.
• Must work and interact well with people
• Strong mathematical and analytical abilities necessary to analyze and evaluate complex supply and equipment purchases and make recommendations.

JOB DUTIES (* denotes “essential function”)

• Demonstrates the WMH Customer Service Values, which are key in providing quality service to patients and customers. *
• Conducts market research, product research, and product evaluation.
• Identifies and applies business techniques to the operation of hospital’s organization to eliminate excess costs. *
• Initiates routine supply orders, both manually and electronically, including “bill-only” and consignment inventory according to established procedures and protocols.
• Notifies and orders from appropriate sources when stock decreases from optimal level. Researches alternate material and/or supply sources as applicable.*
• Coordinates capital acquisitions and service contracts as assigned by Director of Materials Mgmt, Regional Contract Director and/or the Surgery Director. Maintains and updates master contract/lease files.
• Assists in monitoring and maintaining established supply stock levels. Implement procedures, both manual and electronic, that monitor inventories.*
• Serves as primary contact for physicians and their staff coordinators regarding instruments and equipment coordination needs.*
• Acts as the lead person for the Surgery physical inventory process and all related preparation measures.*
• Manages controls on receipt/acknowledgement of materials, supplies, equipment, and maintenance of receiving records. Coordinates all product returns and maintains adequate inventory.*
• Documents and authorizes all institutional purchases. Maintains all records pertaining to the purchase of goods and services. Collaborates with Accounting & Receiving departments to resolve pricing and receipt discrepancies related to purchase orders.
•  Prepares departmental reports (financial, personnel, budget, etc). Organizes, interprets and reports management data regarding hospital purchases. Assists with budget preparation as needed. *
• Works with Surgery department staff to determine needs, establish specifications, review contracts, etc. Advises clinical staff on procedures and methods that provide best value to their expenditures. *
• Solicits and analyzes bids from vendors.
• Administers departments information systems resources, identifies opportunities to enhance the capabilities or operations of those systems.
• Attends in-house and outside meetings to keep abreast of product developments, trends, etc., thus maintaining support among the facility’s departments and industry peers. *
• Develops and formulates spreadsheet for cost analyses, capital tracking, inventory trending, and other various R.O.I. determinations. Applies discretion over fiscal issues relating to budgetary and operating initiatives. *
• Documents that authorization for purchases conforms with Hospital’s policies for budgetary commitments.*
• Conforms to the established Standards of Behavior.*
• Other duties as assigned.*

West Suburban Medical Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal,  state or local laws.  

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