Job Description

Senior Administrative Associate for Advancement Operations

Position Information

Position Title: Senior Administrative Associate for Advancement Operations
Department: University Advancement
Posting Link:
Job Type: Full-Time

Posting Detail Information

Position Summary

The University at Buffalo is seeking a highly organized and detail-oriented Senior Administrative Associate to support the Division of University Advancement , specifically the Operations team. Reporting to the Associate Vice President for Advancement Operations, this role provides essential administrative and project management support to key functional areas, including Advancement Services, Prospect Research, Talent Management, Donor Relations & Stewardship, and Communications.

This is an exciting opportunity for an experienced administrative professional with strong interpersonal skills, a high level of discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Serve as a key liaison within University Advancement and across university departments, including the Presidents and Provosts offices, deans, and senior leadership.
• Manage a complex calendar for the Associate Vice President, coordinating meetings and ensuring materials are prepared in advance.
• Oversee expense management, travel arrangements, and reimbursements.
• Assist in the creation of executive-level reports, presentations, proposals, and policies.
• Support annual planning and tracking of divisional goals.
• Coordinate donor-related requests and recognition activities.
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with CRM databases preferred.
• Exceptional written and verbal communication skills, with strong proofreading ability.
• Ability to interact professionally with diverse internal and external stakeholders.

This position offers a collaborative and engaging work environment within one of the nations premier public research universities. If you are a proactive and resourceful administrative professional looking to make an impact, we encourage you to apply!

Division of University Advancement

At the University at Buffalo, our Division of University Advancement plays a pivotal role in advancing our mission. With the historic $1 Billion Boldly Buffalo campaign recently concluded in June 2024, where more than 80,000 alumni and donors generously contributed, were on the cusp of greatness. Our goal? To propel UB into the top 25 of national public research universities within the next decade. As part of our team, youll build strong connections with alumni and donors worldwide, shaping the future of our institution. Join us and be part of a team that changes the world!

Minimum Qualifications

• Associates degree required
• A minimum of 4 years of experience in a fast-paced, professional office environment.
• Exceptional interpersonal skills with a professional demeanor and strong presentation abilities.
• Sound judgment and the ability to engage effectively with diverse internal and external stakeholders.
• Demonstrated discretion and confidentiality in handling sensitive matters.
• Strong technical proficiency, with expertise in Microsoft Office programs, including Excel and PowerPoint. Experience with CRM databases preferred.
• Meticulous attention to detail and a commitment to accuracy.
• Ability to manage complex scheduling with foresight and efficiency.
• Excellent organizational, multi-tasking, and project management skills.
• Strong written and verbal communication skills, including advanced proofreading abilities.
• Proven ability to work independently with minimal supervision while effectively prioritizing tasks.

Preferred Qualifications





Physical Demands





Salary Range
$50,000 - $60,000



Special Instructions Summary





Is a background check required for this posting?
No



Contact Information



Contact's Name: Judith Mackey

Contact's Pronouns:

Contact's Title: Human Resources Officer

Contact's Email: [email protected]

Contact's Phone: 716-645-1526



Posting Dates



Posted: 03/19/2025

Deadline for Applicants: Open Until Filled

Date to be filled: 04/07/2025














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About University at Buffalo

The University at Buffalo (UB) #ubuffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. UB is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

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Job Tags

Full time, Worldwide,

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